What Personal Data We Collect & Why We Collect It
Each website user’s personal information can be accessed by logging into your My AWP Account. There, you will find your name, address, phone number, and any of the optional demographic data you have chosen to disclose. You can view and change the information you have given to AWP at any time.
Your Email Address
AWP uses your email address mainly to facilitate your purchases and your participation in AWP projects and services. Generally, AWP will not distribute your email address to third parties, but there are two exceptions to this general rule.
AWP will limit its distribution of your email address to two important services to you and the literary field:
- Advocacy for public funding of the arts and arts education. We share email addresses with our partner, Americans for the Arts Action Fund, which advocates for public funding for the arts and arts education. If you prefer not to receive messages from Americans for the Arts Action Fund, you may opt out by going to My AWP Account and indicating your preference in your Personal Information settings.
AWP also shares your email address with two third-party applications in order to provide you with AWP services:
- The Writer’s Chronicle digital app, developed by BlueToad, connects to the AWP website using an API. This app receives a user’s email address, encrypted password, and subscription status to determine if the user should receive free issues of The Writer’s Chronicle on the app.
AWP will not distribute your email address to another individual or organization outside the purposes described in this policy.
Your Name & Street Address
We use your name and USPS address, when applicable, to fulfill your subscription to The Writer’s Chronicle and to solicit individual donations. From time to time, we make your mailing address available for rental to our peer literary organizations for postal mail solicitations. Please contact us at email@example.com or (240) 696-7700 during business hours to exclude your address from any future list rental.
Your Phone Number
AWP uses your phone number to contact you if there is an issue with your account, such as a failed payment or an email address we can no longer send to. AWP will never distribute your phone number to another individual or organization.
Your Demographic Data
The optional demographic information we solicit in surveys, at the time of your user account registration, at the time of conference registration or bookfair exhibit purchase, and through conference proposal participation (age, gender, race/ethnicity, employment, role) helps us to tailor communications with our stakeholders and to understand our membership and conference audience. Specific information about any one user is never shared, given, or sold to any third party. The data is used by AWP to help us better understand our members and attendees. Only aggregate statistical data is shared with prospective sponsors, funders, and the public.
AWP sometimes conducts comprehensive surveys of our members in order to gather data on the well-being of creative writing as an academic discipline and the well-being of our teachers, program directors, students, and other literary professionals. Your individual responses are confidential. AWP publishes only totals from aggregate statistical data—average salaries of assistant professors, percentage of African American professors in creative writing, and average class size, for examples. These surveys are important in directing AWP’s future advocacy work for professional standards.
Your AWP Website Usage Data
Usage data collected by our website and email is not shared, given, or sold to any third party, and is used solely by AWP staff to analyze the website’s usage, calculate membership’s average usage of our email messages, enhance the user’s experience, and verify fair and appropriate use of the services AWP provides.
Your IP Address
The AWP website only uses your IP address in combination with the version of your web browser to assign a session variable that keeps you logged into your AWP account while moving from one page of the site to the next. This data auto expires two years after your last login.
What We Do Not Collect
Your Credit Card Information
AWP Website Information & Content
Cookies & Site Security
The entire AWP site, not just the store, is protected by a secure socket layer. Sections of our website where personal information can be viewed, such as your AWP Account and order receipts, are blocked from robots and spiders.
Hosting Services & Development
Embedded Content from Other Websites
We do not have embedded content in the form of advertisements. All advertisements (image and URL) are hosted directly on our server and do not collect user data with scripts or third-party software applications. We do have some embedded content in the form of videos from YouTube or a company we have contracted with to record our conference events. Refer to the YouTube Privacy Guidelines for more information.
Additional Third-Party Services
Social Media Platforms
Your Account Options
You may opt out of snail mail marketing campaigns by contacting firstname.lastname@example.org. Please note that you will still receive issues of The Writer’s Chronicle if you are a member or subscriber, and you may still receive paper renewal notices.
To have your account removed entirely from AWP’s website, please contact email@example.com.