Onsite Accessibility Services

  • In-Person Conference & Event Space
  • Convention Center & Event Space Limitations
  • Mobility Constraints
  • Registration Services
  • Onsite Accessibility Contact
  • Onsite Accessibility Tour
  • Accessibility Desk
  • Service Animals
  • Interpreters and CART
  • Deaf & Hard of Hearing Services
  • Blind and Low-Vision Services
  • Attendants & Assistants
  • Volunteer Assistance
  • In-Person Zoom & Technology
  • Presentations & Handouts
  • Hallway Seating & Quiet Space
  • Weather
  • Allergy Accommodations & Fragrances
  • Hotel Rooms
  • Scooter & Wheelchair Rentals
  • Visual Cues
  • Convention Center & Hotel Maps
  • Convention Center Layout & Visual Cues
  • Offsite Events
  • Closest Pharmacies
  • Sober AWP
  • Alcoholics Anonymous Meetings
  • Narcotics Anonymous Meetings

  • In-Person Conference & Event Space

    All convention centers and hotels the conference occupies are accessible in accordance with the Americans with Disability Act (ADA). All rooms at the conference are wheelchair accessible and have seats in the first row and back row marked as reserved for individuals with accessibility needs. Please use these accommodations if you need them and we ask that no one question anyone’s use of this accommodation as some disabilities are invisible.

    Space has been left for two wheelchairs in the front and back of each meeting room. Please keep designated wheelchair areas and aisles clear for person who may be using wheelchairs, canes, crutches, or motorized scooters. Space should be left around the doors and aisles to allow access.

    Convention Center & Event Space Limitations

    AWP works closely with the hotels and convention center to plan the conference and assure Americans with Disability Act (ADA) and related accessibility compliance. However, AWP does not control or oversee the building’s accessibility for the hotels or the convention center. The hotels and convention centers are responsible for the accessibility of all common areas, building entrances and exits, room entrances and exits, hallways, bathrooms, roll-up doors and air walls, escalators, and elevators. AWP does not have the authority to make alterations to these spaces or their fire codes and security policies. While AWP has taken numerous steps to ensure these properties adhere to the guidelines set forth in the ADA, including multiple assessments of each property, as well as obtaining contractual language guaranteeing ADA adherence, we rely on the hotel and convention center staff at these venues to make sure the buildings themselves are accessible. Each building has ADA accessible entrances as outlined in this document, but some other entrances must be locked to the outside for all attendees to ensure the security of the building for all attendees.

    Mobility Constraints

    Due to the large size of the AWP Conference & Bookfair, the sessions are often spread out, and distances between sessions may be considerable. Please remember in your travel plans to bring any mobility equipment you may need to help navigate throughout the conference, including between the convention center, hotels, and surrounding areas. If you find you need to rent equipment onsite, please see the Scooter & Wheelchair Rentals section of this document. If you require help navigating the conference, please see the Attendant and Assistants and Volunteer Assistance sections of this document.

    Registration Services

    AWP’s online registration system provides attendees with the opportunity to indicate if they have accessibility needs. If you indicate that you have accessibility needs when registering, an AWP staff member will contact you to follow up and help ensure those needs are met.

    AWP does not require that any conference attendee disclose a disability; however, we can better meet specific needs if we know well ahead of time that a reasonable accommodation will be needed.

    Onsite registration, located in the Seattle Convention Center, will have an entrance for attendees with disabilities who would prefer not to stand in long registration lines, in addition to a wheelchair-height registration kiosk.

    For any questions regarding the registration process, please email registration@awpwriter.org.

    Onsite Accessibility Contact

    We will post onsite contact information in early March 2023.

    Onsite Accessibility Tour

    The Accessibility Tour is scheduled at 3:00 p.m. on March 8. Please meet at 3:00 p.m. at the Accessibility Services Desk, located in the Summit Lobby on Level 1 of the Summit Building, Seattle Convention Center.

    Accessibility Desk

    Requests for help onsite are best addressed directly to the Accessibility Desk. While the conference is in session, AWP’s small staff cannot monitor social media for requests. The Accessibility Desk will be located in the Summit Lobby on Level 1 of the Summit Building, Seattle Convention Center. If you require assistance after-hours, or are unable to get to the Accessibility Desk, please see the Onsite Accessibility Contact section of this document.

    AWP conference staffers will be available at the Accessibility Desk from 12:00 noon to 7:00 p.m. on Wednesday, and from 8:00 a.m. to 5:00 p.m. on Thursday, Friday, and Saturday to offer assistance.

    Service Animals

    All service animals are welcome in all spaces at the AWP Conference & Bookfair.

    Attendees are reminded that service animals are working animals and should not distract or attempt to pet them.

    Interpreters and CART

    Interpreters, including American Sign Language, Cued Speech Alliteration, and Computer Assisted Real Time Captioning (CART) are available.

    AWP can provide interpreters and CART services for any onsite conference event, including the bookfair, from 9:00 am to 10:00 pm.

    Arrangements for interpreters and CART require advanced planning for a conference as large as AWP’s. Interpreters can best meet interpreting and CART needs when requests are received for the specific events you will attend in advance. To make a request for an interpreter, contact Conference Staff at conference@awpwriter.org by Wednesday, February 15, 2023, with a list of the events you plan to attend. AWP makes every effort to accommodate requests that arrive after February 15, but sometimes interpreters are unavailable unless booked well in advance of our conference.

    All featured events will be ASL interpreted and live-captioned. All virtual events will include captions.

    Deaf & Hard of Hearing Services

    In addition to scheduling interpreters and/or CART services, assistive listening devices will available. If you would like an assisted listening device scheduled for a certain room or session, please reach out to conference@awpwriter.org.

    Blind and Low-Vision Services

    The conference program is provided in multiple formats to accommodate multiple accessibility needs. Large format and plaintext digital versions of the schedule will be available closer to the conference. A limited number of printed plaintext versions of the schedule will be available at the Accessibility Services Desk. Additionally, conference presenters are encouraged to describe themselves and any visual aids they might use.

    The Seattle Convention Center is completely free of florescent lighting. If you do need a dark private space, please use one of the two wellness rooms located on levels 3 and 4 of the Seattle Convention Center. One attendee per room at a time. Keys provided at the AWP Help Desk, located in Registration, Summit Lobby, Seattle Convention Center, Level 1.

    Attendants & Assistants

    Registered attendees requiring an attendant or assistant to facilitate their participation and accessibility needs will be granted one complimentary registration for an attendant/assistant. To register an attendant/assistant, please email registration@awpwriter.org.

    Volunteer Assistance

    Volunteers are available for those who may require assistance throughout the conference. Volunteers can provide assistance with note taking, navigation, and other tasks. AWP can best meet volunteer assistance needs when requests are sent by Wednesday, February 15, 2023, to Conference Staff at conference@awpwriter.org. AWP makes every effort to accommodate requests that arrive after February 15.

    Attendees requiring specific problem solving and onsite assistance during the conference should request it from personnel at the Accessibility Desk. Please see the Accessibility Desk section of this document for directions.

    In-Person Zoom & Technology

    AWP welcomes those unable to attend the conference due to a disability to Zoom in as a presenter via the virtual conference platform.

    AWP is able to provide internet, a projector, and screen for Zoom if the organizer of the event emails Events Coordinator Aubrey Kamppila at events@awpwriter.org before September 19, 2022 to make the request. If contacted before September 19, AWP can almost certainly provide this technology.

    Unfortunately, AWP is not always able to fulfill technology requests that come after September 19. In cases where presenters request to Zoom in after September 19, organizers can purchase internet for their event and use a personal laptop or tablet to Zoom in their remote presenter. Email events@awpwriter.org if you have questions.

    Presentations & Handouts

    Please see the Presenter Guidelines webpage for more information about how best to fulfill obligations to the audience, including attendees with accessibility needs.

    Hallway Seating & Quiet Space

    AWP has also designated two wellness rooms onsite in the Seattle Convention Center. These are single-person rooms for attendees to use in whatever way they see fit. The room will have seating and a built-in sink. These rooms can be used as a quiet, private space to gather your thoughts, reset, or take a break away from the crowds. Great to use for those needing low light space or to rest from overstimulation. Keys provided at the AWP Help Desk, located in Registration, Summit Lobby, Seattle Convention Center, Level 1.

    Weather

    Seattle, Washington in early March has an historic average temperature high of 49-52 degrees, and a low of around 40 degrees. Please prepare accordingly and visit a source such as AccuWeather for the most up to date Seattle weather forecast.

    Allergy Accommodations & Fragrances

    As a courtesy to attendees with chemical sensitivities, attendees should refrain from using scented products to help ensure the comfort of everyone at the conference.

    Some conference hotels offer allergen-free rooms, cleaning products, and bedding, as well as a mini-fridge, upon request. Please contact the hotel of your choice for more information.

    Hotel Rooms

    All AWP conference hotels are ADA accessible and should be contacted directly for reservations. Hotel contact information may be found on the Hotel & Travel webpage. These hotels have a limited number of rooms available for guests with accessibility needs. Given the number of attendees, and attendees with accessibility needs at the conference, AWP hotels often sell out months in advance as reservations are made on a first-come, first-served basis. If you require an ADA room, please make reservations as soon as possible. If you are having difficulty securing an ADA room, please contact Conference Staff at at conference@awpwriter.org.

    Scooters & Wheelchairs

    10 scooters and 10 wheelchairs are available free of charge at the Seattle Convention Center. These may be reserved by emailing Conference Staff at conference@awpwriter.org. Reservations are not required. Scooters and wheelchairs will also be available on first-come, first-served basis throughout the days of the conference.

    If you would like to rent a scooter or other mobility equipment during your time in Seattle, please see Scootaround’s website for more information.

    Visual Cues

    Seattle Convention Center, Summit Building

    Please find photos and visual cues for the Seattle Convention Center’s Summit Building. All of AWP’s sessions and bookfair will take place in this building. Please note that you may notice construction workers, caution tape, or equipment in these photos as construction was still being completed at the time these photos were taken. All construction equipment and barriers will be removed by #AWP23.

    The main entrance to the Summit Building of the Seattle Convention Center is located at 900 Pine Street, on the corner of Pine Street and 9th Avenue.

    This is a photo of the Seattle Convention Center Summit Building taken from across the street.


    The designated main entrance of the Seattle Convention Center Summit building, located at 900 Pine Street. The entrance includes stairs down and a ramp, both with railings.

    a photo taken at the main entry of the Summit building. The photo shows a ramp with a railing on the left and a few stairs on the right with railing. The entrance is to the far right of the photo.


    This is the main bank of doors to the 900 Pine Street entrance.

    The photo shows four main double glass doorways. The door frames are black with silver metal pull bars. The ADA entrance is the door all the way to the left.


    The accessible entry door at 900 Pine Street is located all the way to the right of the main bank of doors. There is a wheelchair button on the post in this picture, which will be functional during show hours of the conference. During off-hours, you can press the red button on the call box and security can let you in.

    This photo shows the right most double doorway. It is marked as for accessibility. To the right of the door is a yellow call box on a silver post. On the silver post is a wheelchair button. On the callbox is a red button to press if needing access during off-hours.


    When entering the Summit building, you will proceed down this hallway. Retail outlets and bathrooms are located on the left in this photo. Registration, the Help Desk, and the Accessibility Desk are the on the right side.

    A photo of the main entry hallway. The ceiling is a wood panel design. The floor is a light brown wood paneling. Down the hallway about halfway, the hallway opens to the right and to the left. The wooden ceiling design casts branch-like shadows on the wood flooring.


    This is the flooring in the main entrance hallway of Summit Lobby.

    This photo shows a close-up of the flooring in Summit hallway. It is light gray-brown hardwood panels, with visible grain.


    To the right of the main Pine Street entry hallway is where registration, the AWP Help Desk, and the Accessibility Services Desk will be located.

    This photo shows a large open space with white speckled flooring, high ceilings, and white walls.


    To the left of the main Pine Street entry hallway is this alcove where future retail shops will be located. To the left in this photo is the Women’s Restroom and to the right is the Men’s Restroom.

    This photo shows an alcove with Men’s and Women’s Restrooms.


    At the other end of the Lobby is a second entrance at 901 Olive Avenue. You can take the stairs up to the entrance or use the accessible lift on the right side.

    This photo shows a set of concrete stairs with black railings leading up to a set of glass doors. To the right of the stairs is a black door on street level, which is the accessible entrance. Once inside that door, there is a lift to take attendees to the Summit Lobby.


    This is a photo of the inside of the Olive Avenue entrance. The accessible lift exits to the Summit Lobby on the left platform in this photo.

    This photo was taken at the top of the set of stairs of the Olive Avenue entrance. The photo shows the main bank of doors and the stairs leading up to Summit Lobby. On the left of the stairs, there is a platform where the accessible lift lets out


    After you proceed through registration in the Summit Lobby, you can take elevators, escalators, or stairs down one level to the Bookfair.

    Three escalators are depicted going from level 1 down to the Bookfair level.


    To get down to the bookfair level, there is one set of escalators or stairs, a small platform, and then another set of escalators or stairs.

    A photo of a concrete landing with one set of escalators to Level 1 on the right, and one set of escalators and stairs on the left going down to the Bookfair level.


    You can also take elevators directly from Summit Lobby down to the Bookfair Level. These are the elevators on the Bookfair level.

    A set of three elevators on the Bookfair level.


    This is the pre-function area outside of the Bookfair entrance. The main bookfair entrance is the first opening to the left.

    This photo shows a large concrete area with white columns. To the left are large, wide openings to the Bookfair.


    All events will be taking place on levels 3, 4, and 5, and all levels are laid out similarly. There are elevators to each level, and also escalators and stairs. This photo was taken on Level 2, and shows continuous stars and elevators to level 3, 4, and 5. The area to the right of the stairs is for seating.

    This photo shows escalators to the left, wood stairs with black railings in the center, and large wooden bench-like seating to the right of the stairs. The escalators, stairs, and seating continue from level 2 to level 5


    This is the main hallway on level 4, where many events will be scheduled.

    [A photo of a long gray concrete hallway. To the left is open to below with large windows. To the left are meeting rooms.


    This is a photo of the concrete floor in the main hallways.

    Light gray concrete block flooring.


    This is the entry to a meeting room. Most meeting rooms have entrances like this.

    This photo shows an alcove with doors to the meeting rooms. The alcove’s walls are wood paneled, the floor is carpeted with embedded light strips on each side.


    This is a photo of the carpet in the entryway of meeting rooms. This is also the carpet inside the meeting rooms.

    Brown and white patterned carpet with a faint black grid.


    This is an example of a meeting room in the Seattle Convention Center.

    A photo of a meeting room set with table rounds and black chairs.


    This is a photo of the level 5 hallway. Down this hallway are both featured event ballrooms and the Signature Room.

    A long hallway with speckled gray flooring. To the left is open to below with large glass windows. From the ceiling are hung wooden slats.


    This is an entrance to Ballroom 2. Ballrooms 1, 2, and 3 all have similar entrances.

    The entrance to Ballroom 2 is located on the right side of the main hallway. Each ballroom has an alcove with purple carpeting and walls with wooden panels. Each ballroom has a large cutout on the wall with the number of the ballroom. The doors in this photo to the ballroom are black.


    This is a photo taken inside the ballrooms.

    The photo of the ballroom shows a carpet with a purple and orange floral pattern, purple wall coverings, and wooden planks suspended from the ceiling.


    This is a photo of the carpet both inside the ballrooms and in the entryways to the ballrooms.

    The carpet in the ballroom is a floral-like pattern of deep and light purple, and brown.

    Offsite Events

    Offsite Events are not produced, moderated, or curated by AWP, and AWP is not responsible for their quality or accessibility services. We list these events as a courtesy to the literary field. The organizers of these events have promised to AWP that the offsite venues listed in the offsite schedule are accessible according to the standards of the Americans with Disabilities Act (ADA). If you have any questions or concerns about specific offsite events, please contact the organizers of the event directly. If you attend an offsite event and find it is not accessible in accordance with the ADA, please contact Conference Staff at conference@awpwriter.org to let us know.

    Closest Pharmacies

    Walgreen’s
    222 Pike Street, Seattle, WA 98101 (0.2 miles)
    Store Hours: Daily 7:00 a.m. to 8:00 p.m. PT
    Pharmacy Hours
    Monday-Friday: 9:00 a.m. to 6:00 p.m. PT
    Sunday: Closed

    CVS
    1401 2nd Avenue, Seattle, WA 98101 (0.3 mi)
    Monday-Friday: 9:00 a.m. to 8:00 p.m. PT
    Saturday-Sunday: 9:00 a.m. to 6:00 p.m. PT

    Bartell Drugs
    1628 Fifth Avenue, Seattle, WA (0.2 mi)
    Store Hours: Daily 8:00 a.m. to 9:00 p.m. PT
    Pharmacy Hours
    Monday-Friday: 8:00 a.m. to 8:00 p.m. PT
    Saturday: 9:00 a.m. to 6:00 p.m. PT
    Sunday: 10:00 a.m. to 6:00 p.m. PT

    Sober AWP

    The conference hosts a daily 12-step meeting. The time and location of this meeting will be made available in the conference schedule. All in recovery are welcome. Please contact soberawp@gmail.com for more information.

    Alcoholics Anonymous Meetings

    Greater Seattle Intergroup of AA
    5507 6th Avenue S., Seattle, WA 98108
    Staff available by phone 24/7: 206-587-2838
    http://www.seattleaa.org

    Click here to find Alcoholics Anonymous Meetings in Seattle

    Narcotics Anonymous Meetings

    Narcotics Anonymous Seattle Area
    Seattle Area Meetings
    https://seattlena.org/

     

    Attendee Terms & Conditions

    Refund Policy

    #AWP23
    #AWP23

    March 8–11, 2023
    Seattle, Washington

    Seattle Convention Center

    Request Services

    Please submit your request to conference@awpwriter.org.