#AWP22 Attendee FAQ
If your question does not appear in any of our FAQs, please contact us at firstname.lastname@example.org.
Q: When will registration open?
Conference registration will open in August 2021.
Q: Will I be able to attend #AWP22 virtually?
The 2022 Conference & Bookfair will offer a virtual-only registration to experience virtual events and events that will be livestreamed from the in-person conference in Philadelphia, PA. More information about virtual registration will be available in August 2021.
Q: If I can’t afford a registration, are there any other options?
If the cost of registration is presenting a barrier to your participation in the conference, you can choose to participate in the work-exchange program or submit an application for an AWP Community Scholarship.
The work-exchange program provides a free registration to participants in exchange for four hours of volunteering during the conference. More information about the 2022 work-exchange program will be available in the fall of 2021.
The AWP Community Scholarship is a program aimed at increasing access to the AWP Conference & Bookfair for attendees of color, attendees with disabilities, and attendees who are low-income. Thanks to many generous donations, we were able to offer ninety full scholarships for #AWP21, and we look forward to continuing the Community Scholarship program for #AWP22. Applications for the 2022 AWP Community Scholarship will open in the fall of 2021.
Q: What is the format for the 2022 AWP Conference & Bookfair?
In light of the tremendous success of the virtual 2021 AWP Conference & Bookfair, AWP will incorporate a virtual component to #AWP22. In addition to offering our full in-person event schedule in Philadelphia from March 23–26, 2022, we will live-stream several in-person events and offer a selection of prerecorded virtual events.
A virtual-only registration will be available for #AWP22 at a reduced registration rate and will include the prerecorded virtual events and live-streamed events. The in-person registration will include all in-person and virtual programming. Anyone is welcome to propose an in-person or virtual event for #AWP22 from May 3–June 8, 2021. In-person events will last the usual seventy-five minutes, and prerecorded virtual events will last sixty minutes. Please note that due to limited staff and resources, not all in-person events can be live-streamed for virtual audiences.
Q: When will new event proposals be accepted?
The #AWP22 proposal system will open for new proposals the week of May 3, 2021. The deadline to submit an event proposal is Tuesday, June 8, 2021 at 11:59 p.m. ET.
Q: Where can I find information about submitting an event proposal?
All event organizers and participants should read the updated proposal guidelines and presenter guidelines before submitting an event proposal. Additional resources for submitting a proposal can be found on the Proposal Overview page.
Q: How do I submit a proposal for a virtual conference event?
Detailed information about virtual events can be found on the new Virtual Conference Events page. Virtual event proposals can be submitted through the same proposal system used for in-person event proposals. When submitting the proposal, the event organizer will simply need to select the “I prefer that this session be prerecorded and held virtually” option under the “Event Preferences” section.
Q: Why would I choose to hold my event virtually?
If you’re not planning on travelling to Philadelphia, PA, for the in-person conference or if you know you will be busy in March 2022, virtual events are an excellent way to participate in the conference from wherever you are. All virtual events will be prerecorded in the fall of 2021 and do not require presenters to be present onsite at any point during the conference in March.
Q: I would prefer to hold my event in-person in Philadelphia, but one of my presenters is not planning on attending in-person. Can I still include that presenter on an in-person event proposal?
Yes! If you are planning on proposing an in-person event but would like to include a virtual presenter, you can request audiovisual equipment so that the presenter can Zoom in and participate with the onsite presenters during the event in March. Please note that all AV requests must be made during the proposal submission process, and requests for this equipment will not be accepted after June 8.
Q: Why can’t my virtual event take place live?
While we wish we could allow virtual events to be presented live, we unfortunately do not have the staff and resources to provide the higher level of production these types of events require. All virtual conference events will be prerecorded to allow time for AWP staff to complete the postrecording process, which includes adding title slides, making any necessary edits, adding captions, and preparing the video file to be posted.
Q: Can I change my preference for an in-person or virtual event later in the conference cycle?
No, event organizers cannot change their preference for an in-person or virtual event at any point after submitting the proposal, even if the event is accepted. In-person and virtual events require different resources and planning, and we will not be able to allow events to change format once events have been evaluated and accepted.
Q: If I have a question about my event proposal, whom should I contact?
If you have a question about any part of your event proposal, please reach out to the conference events coordinator at email@example.com.
Q: When will accepted events be announced?
Accepted events will be announced in mid–late August 2021.
Bookfair Exhibitor FAQs
More information about the 2022 Bookfair will be available in the summer of 2021.
Q: What accessibility accommodations are available for attendees?
AWP is committed to making arrangements that allow all attendees to participate in the conference. For a complete list of all the accommodations available to attendees, please see our Accessibility Services page. Please direct any questions or specific requests to firstname.lastname@example.org.
Q: What is the deadline to request accessibility services for #AWP22?
Many accessibility services require advanced planning and reservations for a conference as large as AWP’s. In order to help us better prepare, all requests for accessibility services, equipment, or accommodations should be submitted in advance. AWP can best meet accessibility needs when requests are sent to email@example.com by Wednesday, March 9, 2022. AWP will make every effort to accommodate requests that arrive after March 9.