#AWP21 Attendee FAQ

We're very excited about our first virtual AWP conference. This is new to everyone, so we hope you'll find the answers to all your questions below.


Conference Platform FAQs

Q: How do I log in?

  1. Visit https://www.awpwriter.org/user/pathable_loginYou can also access the platform login page through the Conference Overview page on the AWP website.
  2. Enter the username and password associated with the AWP user account linked to your registration.
  3. You’ll know you have logged in successfully when you see your conference profile page.

Q: What if I don’t remember my username/password?

  1. Click the Forgot Password option underneath the text fields.
  2. Check your email—including your junk folder—for a system-generated email.
  3. Follow the directions in the email to reset your password.
  4. If you do not receive an email or if you encounter any other problems logging in, please reach out to awp@awpwriter.org.

Q: Can I hide my profile from other attendees?

Yes, you can do this on your Profile Management page.

  1. At the top of that page, click the Preferences tab.
  2. Check the box next to the “Hide This Profile from Other Attendees” option.

This will make you essentially invisible on the platform. You can still reach out for private meetings and send direct messages, but other attendees will not be able to search for you.

Q: Can I block direct messages or requests for private meetings?

You cannot block individuals, but you can decline invitations for private meetings and ignore messages. You can also indicate your contact preferences in your profile.

If you receive repeated unwanted messages, please reach out to conference@awpwriter.org.

Q: How do private meetings work?

You can schedule a meeting on the platform with one or more attendees. The calendar will display in your local time zone. By default, meetings are set to 30 minutes. Meeting time can be adjusted, but keep in mind that these Zoom meetings will automatically end at the 40-minute mark.


Registration FAQs

Q: I think I’m registered, but I’m not sure. Is there a way for me to check?

Yes, please go to the My Registrations section of your AWP user accounts. If you have a registration, you will see it there.

Q: Where do I enter my unique registration code?

There is no need to use the unique registration code this year—this is only necessary for in-person registration.

Q: I didn’t go to San Antonio. Is my registration valid for this year?

If you formally deferred your registration, it will appear in your user account under My Registrations. If no registration appears, your registration was not deferred.

If you think there is an error with your deferral, please contact registration@awpwriter.org.

Q: Do I need to be registered to participate in a caucus meeting?

No, caucus meetings are available to anyone who would like to participate. If you are not registered and want to attend, please contact the caucus leader, who will provide you with the Zoom link prior to the meeting. You can find a contact list on our Literary Caucuses web page. If the leader you are looking for is not listed, please contact membership@awpwriter.org.

Q: Can I still register over the days of the conference?

Yes! Registration will be open all days of the conference.

Q: How long will I have access to the platform?

All registrants have access through April 3, 2021.


Events FAQs

Q: What time zone is the Pathable event calendar in?

Pathable will automatically adjust the time zone based on your device. Times display in your local time zone. However, AWP has chosen to advertise in Central Time in social media and email notifications.

Q: How do events work in this new virtual format?

Most events are prerecorded and will be premiered at the date and time listed in the schedule. After the premiere, the video will be available on-demand for the duration of the conference, including one month’s post-conference access until April 3, 2021.

Many featured events will be held live or incorporate live Q&As. We will also host several live discussion rooms via Zoom over the days of the conference.

Q: How will Q&As work if the events are prerecorded?

Presenters and attendees can interact in the text-based chat box that will be available on the virtual conference platform for each event. The chat will remain open for the duration of the conference—before, throughout, and after each event.

Q: Can I create a personal schedule?

This year, instead of creating a schedule directly on the AWP website, registered attendees have access to a separate virtual conference platform. On the platform, you can browse all events, read presenter bios, and create your own personal event schedule.

Q: Can I request a transcript of an event?

Due to copyright concerns, AWP cannot publicly post transcripts of events. Transcripts may be available upon request. If you would like an event transcript, please contact conference@awpwriter.org, and staff will request permission from the event organizer.

Q: How long after an event premieres will a panel be available on-demand?

On-demand viewing will be available approximately 15 minutes after the event premiere ends.

Q: What if I see something inappropriate in the event chat?

AWP staff will be monitoring the chat, but due to the volume of events, it is possible that something may be missed. Please contact conference@awpwriter.org if you see something that needs attention. For more information, please read AWP’s Anti-harassment Policy.

Q: Are there any offsite events? Can I submit an offsite event?

Anyone may plan any event they wish, but AWP is unable to manage an offsite list for #AWP21.

Q: Are there any free conference events?

All literary caucus meetings are free, and a few featured events will be released on our website following the conference. You can also explore all of our free Virtual AWP content on our Videos page.

Q: When are proposals for 2022 due?

We do not have a specific date for opening proposals, but we will announce this information shortly.


Bookfair Exhibitor FAQs

Q: How many exhibitors are there?

There are about 300 exhibitors, 44 Saturday Community Bookfair participants, 25 Author Tables, and over 100 Author Meet & Greets. See a full list of exhibitors on our website.

Q: I’m just doing an Author Meet & Greet. Do I need to register?

Yes, all participants must be registered. There is no way for unregistered users to get on the platform for their meet & greet. Participants in Author Meet & Greets are not eligible for the presenter rate as that is reserved for formal panelists on conference events.

Q: How do I add staff members to my booth?

The manager or administrator of the site is able to add more staff members to the booth to help manage the space.

  1. Click the Manage button in the upper right side of your screen.
  2. Once you click Manage, you should see an area on the right side called Manage Your Team. Click the + symbol next to New Member.
  3. Search accounts on Pathable and select the person you would like to add. Anyone you add must already have a registration and be in the Pathable system.

Q: Can I be a staff member on two booths?

No, unfortunately a user can only be listed as an admin on one booth at a time.

Q: What if someone posts something inappropriate in my exhibit space in Discussions? Can I delete it?

Only an administrator of the site or the commenter can delete public comments. If you notice something problematic, please email bookfair@awpwriter.org. For more information, please read AWP’s Anti-harassment Policy.

Q: When are the Interactive Bookfair hours?

Thursday & Friday, 2:30-4:00 p.m. CT
Saturday, 2:30-5:00 p.m. CT

Q: Is there a bookfair-only registration?

Normally at an in-person conference, we would offer a $5 bookfair-only Saturday pass for members of the local community to attend the bookfair. Unfortunately, in this virtual space, providing a single-day, limited registration is more challenging on our virtual conference platform and we cannot offer access to only the bookfair. We are happy to return to the $5 bookfair-only Saturday pass at our next in-person meeting in 2022.

Q: Can I still purchase exhibit space over the days of the conference?

Because of the advanced preparation required for booths on Pathable, sales of exhibit spaces have now closed.

Q: Do I have to sell books through Bookshop.org if I am exhibiting at the conference?

No, this is not required. We offer it to exhibitors who do not have a way to sell their own books online.

Q: What is the Saturday Community Bookfair?

The Saturday Community Bookfair is an opportunity for very small presses, journals, and organizations who may not have the resources to exhibit at #AWP21 to exhibit for free on Saturday, March 6. Applications to this opportunity were open from late October to mid-January.


Accessibility FAQs

Q: Are events closed captioned?

All prerecorded conference events include open captions, meaning the captions are embedded into the video itself and seen by everyone.

Featured events, caucuses, and discussion rooms are live-captioned through Streamtext, and an external URL will be provided to access captions. After the event, a transcript will be available for on-demand viewing.

The only elements of the conference that are not captioned are Author Meet & Greets, individual attendee-to-attendee Zoom meetings, and Bookfair Hours. The accessibility request deadline was February 12, but if you need captions for these events, we will do our best to accommodate. Please contact Colleen Cable at colleen@awpwriter.org.

Q: Is ASL interpretation available?

ASL interpretation is provided for all featured events. ASL interpretation was made available for any event upon request. If you need this service, we will do our best to accommodate. Please contact Colleen Cable at colleen@awpwriter.org.

Q: Is the conference platform accessible for screen readers?

The platform is compatible with screen-readers and was tested on the free Chrome extension Pericles and the paid software JAWS. Agendas and calendars are a challenge for all screen-readers, so we have provided alt-text where possible.

If you would like to bypass navigating the platform for any reason, we have a large-font, plain-text schedule with links to each event in Pathable. Pathable is also compatible with native accessibility featured on user devices such as text magnification and color contrast adjustment.

We are encouraging the practice of having attendees physically describe themselves at the beginning of meetings or interactions on Zoom. There is also a profile attribute in each user’s profile.

Q: Are bookfair booths accessible?

Each exhibitor has the ability to set up their own virtual exhibit space, including adding graphics, branding, resources, links, and more. We have provided instructions to exhibitors for making their shared content accessible, including instructing them that all video content must be captioned, files and handouts should be accessible, and plain-text alternates should be provided.

Q: How can I get an event outline?

In addition to providing captioning on all conference events, AWP also requires presenters to upload an event outline describing their event. You can download this outline by accessing the Files tab in each event. Supplemental documents like PowerPoint presentations, handouts, and other materials may also be available in the same location.


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Accessibility Services

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#AWP21
#AWP21

March 3–7, 2021

Questions

If your question does not appear in any of our FAQs, send us an email!