Accessibility Services

AWP is committed to making all reasonable arrangements that will allow conference attendees to participate in conference events. AWP complies with the Americans with Disabilities Act (ADA), and we work to make the conference comfortable and accessible for all participants. We recognize that not all disabilities require accommodations, and some are invisible. Although AWP does not require attendees to disclose their disability to us, please know that given the range and variations of disabilities, we may not know how to properly accommodate someone with a disability unless they contact us directly to share questions and concerns.


2021 Accessibility Services

Many accessibility services require advanced planning for a conference as large as AWP’s. In order to help us better prepare, all requests for accessibility services, equipment, or accommodations should be submitted before the conference. AWP can best meet accessibility needs when requests are sent by Friday, February 12, 2021, to Colleen Cable at colleen@awpwriter.org. AWP will make every effort to accommodate requests that arrive after February 12.

AWP is excited to announce that #AWP21 will be fully virtual this March. The AWP Conference & Bookfair has always been a place of connection, reunion, and celebration, and we hope to offer the same experience in a new way this year.

Conference & Event Space

This year, the virtual conference will take place on the virtual conference platform Pathable. Pathable utilizes Zoom for its interactive meetings. Please read below for more information about both of these platforms.

Registration Services

AWP’s online registration system provides attendees with the opportunity to indicate if they have accessibility needs. If you indicate that you have accessibility needs when registering, an AWP staff member will contact you to follow up and help ensure those needs are met.

AWP does not require that any conference attendee disclose a disability; however, we can better meet specific needs if we know well ahead of time that a reasonable accommodation will be necessary..

For any questions regarding the registration process, please email the Registration Coordinator, Chelsea McLin, at registration@awpwriter.org.

Onsite Accessibility Tour

While we do not have an “onsite” accessibility tour in this virtual space, we will be allowing access to the platform one to two weeks prior to the conference start date. Attendees can access, explore, and get comfortable before conference events begin on March 3. If you need assistance navigating the platform or have a question, please email Colleen Cable at colleen@awpwriter.org.

Zoom

On the virtual conference platform, there will be the opportunity to interact with fellow attendees and bookfair exhibitors in Zoom meeting rooms.

We are developing guides for using Zoom in an accessible way for both those who are hosting Zoom meetings and for those who are attending. This guide will be released and shared soon.

Should you need keyboard navigation of Zoom, please explore the keyboard shortcuts prior to the meeting. A link to these instructions will be available in each session’s description.

Interpreters & Captioning

All conference events, including caucus meetings, will be captioned, and all live Q&As will be text-based or captioned. Some events will include open captions at the bottom of the screen, while other events will include captions via Streamtext. Streamtext captions will be available at a specific URL that will be provided in the event’s description.

American Sign Language interpretation will be provided for all featured events. ASL and Cued Speech Transliteration can be requested for any regular conference event up to February 12, 2021.

While all events will include captioning, live captioning for interacting in the bookfair is only available upon request. There are specific times during the conference when we encourage exhibitors to staff their booths and associated Zoom meeting rooms. These interactive bookfair hours are:
Thursday, March 4: 2:30 p.m. CT to 4:00 p.m. CT
Friday, March 5: 2:30 p.m. CT to 4:00 p.m. CT
Saturday, March 6: 2:30 p.m. CT to 5:00 p.m. CT

ASL and live captioning is available for the interactive bookfair hours upon request.

To make a request for an interpreter, contact Colleen Cable at colleen@awpwriter.org by Friday, February 12, 2021, with a list of the events you plan to attend. AWP will make every effort to accommodate requests that arrive after February 12, but sometimes interpreters are unavailable unless booked well in advance of our conference.

AWP cannot provice ASL, cued speech transliteration, or captioning services for private meetings or offsite events.

If you require a transcription of an event, we may be able to provide one. Because transcriptions would potentially include copyrighted material of presenters, we would need to seek permission from presenters before providing. Please reach out to Colleen Cable at colleen@awpwriter.org.

Blind and Low-Vision Services

Pathable, the provider of our virtual conference platform, is navigable by keyboard and is usable by screen readers. If you are looking for a compatible free screen reader, Pathable recommends Pericles for Google Chrome.

Pathable is also compatible with native accessibility features on your personal device such as color contrast adjustment, magnification, and other customizations.

AWP has provided alt-text where possible on the platform.

We will be providing a plain-text, large-font schedule of events with hyperlinks to access events on the virtual conference platform if you do not want to navigate the virtual platform.

Additionally, we would like to encourage the practice of having attendees physically describe themselves at the beginning of meetings or interactions on Zoom. This recommendation will be included in AWP’s Zoom Accessibility Guide, and there will also be an attribute in each attendee profile for them to include a physical description. We have also provided a plain-text, large-font Zoom Accessibility Guide.

If you have questions about blind and low-vision services, please contact Colleen Cable at colleen@awpwriter.org.

Deaf & Hard of Hearing Services

All conference events, including caucus meetings, will be captioned, and all live Q&As will be text-based or captioned. Some events will include open captions at the bottom of the screen, while other events will include captions via Streamtext. Streamtext captions will be available at a specific URL that will be provided in the event’s description.

ASL interpretation will be provided for all featured events. ASL can be requested for any regular conference event up to February 12, 2021.

While all events will include captioning, live captioning for interacting in the bookfair is only available upon request. There are specific times during the conference when we encourage exhibitors to staff their booths and associated Zoom meeting rooms. These interactive bookfair hours are:
Thursday, March 4: 2:30 p.m. CT to 4:00 p.m. CT
Friday, March 5: 2:30 p.m. CT to 4:00 p.m. CT
Saturday, March 6: 2:30 p.m. CT to 5:00 p.m. CT

ASL and live captioning is available for these interactive bookfair hours upon request. Wherever there is opportunity for video interaction, there is a text-based alternative.

If you have questions about captioning for events or other Deaf and hard of hearing services, please contact Colleen Cable at colleen@awpwriter.org.

Presentations & Handouts

In addition to providing captioning on all conference events, AWP also requires presenters to upload an event outline describing their event. Supplemental documents like PowerPoint presentations, handouts, and other materials may be provided, and we instruct presenters to make sure these materials are accessible.

Bookfair

Each exhibitor has the ability to set up their own virtual exhibit space, including adding graphics, branding, resources, links, and more. We have provided instructions to exhibitors for making their shared content accessible, including instructing them that all video content must be captioned, files and handouts should be accessible, and plain-text alternates should be provided.

Sober AWP

The conference hosts a daily 12-step meeting. The time and location of this meeting will be made available in the conference schedule. All in recovery are welcome. Please contact soberawp@gmail.com for more information.

 

Attendee Terms & Conditions

Refund Policy