Accessibility Services

AWP is committed to making all reasonable arrangements that will allow conference attendees to participate in conference events. AWP complies with the Americans with Disabilities Act (ADA), and we work to make the conference comfortable and accessible for all participants. We recognize that not all disabilities require accommodations, and some are invisible. Although AWP does not require attendees to disclose their disability to us, please know that given the range and variations of disabilities, we may not know how to properly accommodate someone with a disability unless they contact us directly to share questions and concerns.


2021 Accessibility Services

Many accessibility services require advanced planning for a conference as large as AWP’s. In order to help us better prepare, all requests for accessibility services, equipment, or accommodations should be submitted before the conference. AWP can best meet accessibility needs when requests are sent by Wednesday, February 3, 2021, to Colleen Cable at colleen@awpwriter.org. AWP will make every effort to accommodate requests that arrive after February 3.

AWP is currently in ongoing discussions with Kansas City concerning the March 2021 conference. While taking part in the discussions, we are continuing to monitor CDC, state, and local guidelines to determine the safest option for the conference.

In the meantime, as we continue to be in contact with Kansas City, AWP is moving forward with plans for a virtual version of #AWP21. Regardless of whether #AWP21 has an in-person component, all #AWP21 content and programming will be made available virtually in March 2021.

If it is determined it will be safe to meet in March of 2021, accessibility information about the physical conference will be made available as soon as possible. Below, please find accessibility information about the virtual version of #AWP21.

Conference & Event Space

This year, all conference content will be available on an online event platform, which will be keyboard accessible and usable by screen readers. More information will be released about the specific platform’s usability in the coming weeks.

Registration Services

AWP’s online registration system provides attendees with the opportunity to indicate if they have accessibility needs. If you indicate that you have accessibility needs when registering, an AWP staff member will contact you to follow up and help ensure those needs are met.

AWP does not require that any conference attendee disclose a disability; however, we can better meet specific needs if we know well ahead of time that a reasonable accommodation will be necessary..

For any questions regarding the registration process, please email the Registration Coordinator, Chelsea McLin, at registration@awpwriter.org.

Onsite Accessibility Tour

While we do not have an ‘onsite’ accessibility tour in this virtual space, we will be providing resources for navigating the virtual conference & bookfair, including video tutorials. Please check back on our website for those resources in the coming weeks.

Interpreters & Captioning

American Sign Language interpreters are available for any conference event and can be provided for visiting bookfair exhibitors upon request.

All conference events, including caucus meetings, will be closed captioned, and all live Q&As will be text-based or closed captioned. If you have questions about captioning for events, please contact Colleen Cable at colleen@awpwriter.org

To make a request for an interpreter, contact Colleen Cable at colleen@awpwriter.org by Wednesday, February 3, 2021, with a list of the events you plan to attend. AWP will make every effort to accommodate requests that arrive after February 3, but sometimes interpreters are unavailable unless booked well in advance of our conference.

AWP cannot provide ASL or captioning services for private meetings or offsite events.

Blind and Vision-Impaired Services

This year, all conference content will be available on an online event platform, which will be keyboard accessible and usable by screen readers. More detailed information will be released about the specific platform’s usability in the coming weeks.

If you have questions about blind and vision-impaired services, please contact Colleen Cable at colleen@awpwriter.org.

Deaf & Hard of Hearing Services

All conference events, including caucus meetings, will be closed captioned, and all live Q&As will be text-based or closed captioned.

If you have questions about captioning for events or other Deaf and hard of hearing services, please contact Colleen Cable at colleen@awpwriter.org.

Presentations & Handouts

In addition to providing captioning on all conference events, AWP also requires presenters to upload an event outline describing their event. Supplemental documents like PowerPoint presentations, handouts, and other materials may be provided, and we instruct presenters to make sure these materials are accessible.

Offsite Events

Offsite events are not produced, moderated, or curated by AWP, and AWP is not responsible for their quality or accessibility services. We list these events as a courtesy to the literary field. The organizers of these events have promised to AWP that the offsite venues listed in the offsite schedule are accessible according to the standards of the Americans with Disabilities Act (ADA). If you have any questions or concerns about specific offsite events, please contact the organizers of the event directly. 

If you attend an offsite event and find it is not accessible in accordance with the ADA, please contact Colleen Cable at colleen@awpwriter.org to let us know, and that event will be removed from the conference schedule.

Sober AWP

The conference hosts a daily 12-step meeting. The time and location of this meeting will be made available in the conference schedule. All in recovery are welcome. Please contact soberawp@gmail.com for more information.

 

Attendee Terms & Conditions

Refund Policy

#AWP21
#AWP21

March 3–6, 2021
Kansas City, Missouri

Kansas City Convention Center

Request Services

Please submit your request to colleen@awpwriter.org.