Registration Information
2006 Annual Conference & Bookfair
March 8-11, 2006
Austin, Texas
HILTON AUSTIN & AUSTIN CONVENTION CENTER
Hotels & Bookfair Location
Travel
Schedule (coming soon!)
Access Guidelines
Registration Policies
Presenter Guidelines and Policies
Registration
AWP’s Conference Hotels have sold out. We are working to secure additional rooms for conference attendees.
The following hotels are currently holding rooms for AWP conference attendees. When you call, please identify yourself as an AWP conference attendee to ensure that the hotel applies your room to our group:
Intercontinental Austin
70 Congress Avenue
Phone: (877) 898-1721
Distance from Conference Headquarters: 1/2 mile
Hyatt Regency Austin
208 Barton Springs Road
Phone: 800-233-1234
Distance from Conference Headquarters: 1 mile
Doubletree Guest Suites Austin
303 W. 15th Street, Austin, TX
Phone: 512 478-7000
Distance from Conference Headquarters: 2 miles
Holiday Inn Austin Town Lake
20 North Highway 35
Phone: (512) 472-8211
Distance from Conference Headquarters: 2 miles
Clarion Inn & Suites Conference Center
2200 S. IH-35, Austin, TX
Phone: (512) 444-0561
Distance from Conference Headquarters: 3 miles
* Rates at these additional hotels vary
0The following hotels and motels, while slightly more distant from conference headquarters, have recently indicated that they may have available rooms during the course of the conference week:
Comfort Suites Downtown South
1701 E. St. Elmo Rd., Austin, TX
Phone: 512-444-6630
Distance from Conference Headquarters: 4 miles
Omni Austin Southpark
4140 Governors Row, Austin, TX
Phone: 512-448-2222
Distance from Conference Headquarters: 4 miles
Marriott Austin Airport South
4415 South Interstate Highway 35, Austin, TX
Phone: 512-441-7900
Distance from Conference Headquarters: 5 miles
Fairfield Inn by Marriott Austin Airport South
4525 South Interstate Highway 35, Austin, TX
Phone: 512-707-8899
Distance from Conference Headquarters: 5 miles
Residence Inn by Marriott Austin Airport South
4537 South Interstate Highway 35, Austin, TX
Phone: 512-912-1100
Distance from Conference Headquarters: 5 miles
Quality Inn Central
909 E. Koenig Ln., Austin, TX
Phone: 512-452-4200
Distance from Conference Headquarters: 5 miles
Amerisuites Austin Airport
7601 E. Ben White Blvd, Austin, TX
Phone: 512-386-7600
Distance from Conference Headquarters: 5 miles
Please make your reservations as soon as possible to avoid disappointment!
Northwest Airlines is offering discounted airfares for all AWP conference attendees. To make your reservations contact Northwest Airlines at (800) 328-1111, or book your flight online: <www.nwa.com>. AWP’s WorldFile number for this special offer is NM8H2. To receive AWP’s discounted conference fares please refer to the WorldFile number when calling Northwest Airlines or purchasing your tickets online.
To ensure that you receive the best possible airfare with Northwest Airlines for your travel to Austin be sure to book your flight 30 days in advance
The conference schedule will be posted online shortly. Participants assigned to accepted conference events will notified of their schedules by E-mail as well as by post. AWP conference scheduling decisions are final, and we cannot accept requests for scheduling changes.
AWP is committed to making all reasonable arrangements that will allow members of the association to participate in conference events. Space has been left for two wheelchairs in each meeting room. Please keep this area and the aisles clear for persons who may be using wheelchairs, canes, crutches, or motorized vehicles. Space should be left around the doors and aisles to allow access. If you require special services, equipment, or additional accommodations, please submit your request in writing along with your registration form by December 23, 2005, or email us at conference@awpwriter.org.
CONFIRMATION
Registration Confirmation: A current e-mail address must be provided to receive confirmation of your registration. All registered attendees will receive confirmation and receipt by e-mail. Please allow up to ten days for processing. If you do not receive your registration confirmation within ten days, please contact AWP at (703) 993-4301. Conference materials will not be sent by post. Name badges and programs will be available March 8-11, 2006 at the Austin Convention Center.
REGISTRATION INCLUDES
Individual Registration Includes: Conference registrations include admission to AWP’s Bookfair, meetings, panels, readings, and public receptions for the duration of the conference week. Meals, lodging, and travel are not included. For information on airfare or lodging at AWP’s official conference hotels please visit our website. Individuals registering at the student rate must present a valid student ID on site.
CANCELLATION POLICY
Bookfair registrations are non-refundable. All other registrations are eligible for a 25% refund if cancelled by February 6, 2006, or a 10% refund if cancelled by March 7, 2006. All cancellations must be submitted in writing by March 7, 2006 to be processed. No refunds will be issued after the conclusion of the conference.
POSTMARK DEADLINE
AWP will not accept pre-registrations post-marked after February 1, 2006.
Presentations, Handouts, and Visual Aids
Please bring five copies of your presentation in writing, for the use of members who wish or need to follow a written text. If you were planning to speak "off the cuff," please don't. Prepare at least a draft of your remarks for those with hearing disabilities.
Speakers who use handouts should prepare three copies in large-print format (boldface 14- to 16-point font size) and briefly describe or read all handouts to the audience. Please have copies made on white paper stock only. Please indicate whether papers and handouts should be returned.
Consider the possibility that persons in the audience may be blind or visually impaired. Allow ample time when referring to a visual aid or handout or when pointing out the location of materials. Briefly describe the materials.
People who are deaf or hearing impaired and who use sign language interpreters or read lips need to sit where they can see both the speakers and the interpreter. The interpreter may stand close to the speaker or within a direct line of sight to allow the audience to view both the speaker and the interpreter. Speakers should be aware of the location of interpreters and attempt to keep this line of vision clear.
When not using an overhead projector, please turn it off. This reduces background noise and helps focus audience attention on the speaker.
Presenters with disabilities who have requests for accommodations from AWP must submit them in writing to AWP no later that December 15th.
Communicate Clearly
Please speak clearly and distinctly, but do not shout. Speak at a regular pace unless asked to slow down by members of the audience, sign interpreters, or persons using real-time captioning.
Because microphones often fail to pick up voices in the audience, speakers should always repeat questions or statements made by members of the audience. In dialogues or discussions, only one person should speak at a time, and speakers should identify themselves so that audience members will know who is talking.
Avoid speaking from a darkened area of the room. Some people read lips, so the audience should have a direct and clear view of the speaker's mouth and face.
Begin and End Your Presentation on Time
Moderators and all presenters must make sure that their event begins and ends on time. Please keep in mind that there is another presentation following yours and that attendees need fifteen minutes between one event and the next to clear the room to accommodate the next round of presenters and attendees.
You should assume that each page of typed, doubled-spaced text takes two minutes to read. This means that most presentations should not be no longer than seven and a half pages for a panel discussion with four presenters. This will allow fifteen minutes at the end of the presentations for exchanges between the audience and the presenters.
If you are giving a reading, chose your material in advance. Rehearse and time your reading, including your prefatory remarks to a story or poems, to make sure that your reading falls within you alloted time. Be courteous to your fellow readers by keeping your presentation brief and avoiding a needless shuffling of pages. If you are reading different sections from a printed book, you may find it convenient to mark the pages with "sticky" notes.
Room Assignments and Scheduling
The assignment of time and room for your event is final. AWP can not consider scheduling changes. If you and your fellow presenters are unable to participate in an event at the assigned time, AWP will cancel your event.
Prepare, Prepare, Prepare
Although we are an association of artists and we appreciate literary improvisations. liberty, and the wild of mother nature, we also appreciate depth of thought, concision, and respect for others. Prepare your presentation well so it reflects well on you and our association. Burn with a gem-like flame.
EVENT CONFIRMATIONS
All accepted AWP conference events must be confirmed in writing. Chairpersons of events that have been accepted receive an Event Confirmation Form listing the description, participants, and audio-visual requirements for their events. Event Confirmations are due by September 30, 2005. At this time, AWP is no longer accepting audio-visual requests. If you have specific requests regarding audio-visual equipment needs or other materials needed for your event, please communicate them to your event chair.
PARTICIPATION POLICY
AWP's participation policy limits each event participant to a maximum of two (2) accepted conference events. This policy was instituted in order to ensure that AWP's conference is as diverse as possible, and that the greatest number of individuals are included in conference events. If more than two conference events to which you have made commitments have been accepted, AWP will request that you step down from one or more events in order to comply with the policy. You will be notified of the need to step down from events by E-mail as well as by post. Should you decline or fail to step down from events in violation of the participation policy, AWP reserves the right to remove your name from one or more events, or to remove affected events from the conference program.
Pre-registration for AWP’s 2006 Conference & Bookfair is now closed. To register for the conference, come to AWP’s registration desk, located at the entrance to the 2006 Bookfair (Exhibit Halls 2 & 3 in the Austin Convention Center). On-site Registration will be open Wednesday, March 8, 12:00-7:00PM; Thursday, March 9, 8:00AM-5:00PM; Friday, March 10, 8:00AM-5:00PM; and Saturday, March 11, 8:00AM-2:00PM.
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